How to Write a Professional Summary Using a Summarizer Tool

Summarizing is an important task that is required in various situations. Writers in business settings, students in schools and colleges, and any situation where there are reports required utilize summaries in some capacity.

With reduced attention spans and a general lack of time, summaries have only become more important as they allow readers to understand the crux of the matter in a short amount of time.

Writing summaries manually though is a relatively time-consuming task as it requires the writer to first understand the source material, determine the key points, and then pen them down in a suitable and concise manner.

This effort and time can be saved by getting assistance from an online summarizing tool. In this article, we will check out how to create a professional summary using a summarizer.

How to Write a Professional Summary using a Summarizer

Before we can start on the steps, there are a few things that you should know. There are two types of summaries:

  • Extractive Summary
  • Abstractive Summary

An extractive summary uses sentences from the source material verbatim. It creates the summary using the best sentences in the source that portray the key points.

Abstractive summaries on the other hand write the summary using different sentences and words (that may or may not be present in the text) and don’t resort to copying.

Most summarizing tools available today are extractive summarizers. When writing a professional summary, extractive summarizers are used as they will use the same professional language that the source material used.

1.      Find an Extractive summarizing tool

There are a ton of free summarizers available online. And they all differ from each other in small ways. Some of them provide summaries in the form of paragraphs while others provide them as bullet points.

The word count of articles that can be summarized is not usually an issue, but some tools can even limit that. Hence, selecting the right tool is an important part step. The summarizing tool that you want to use should have:

  • No word limits
  • Bullets and best line option
  • Must be an extractive summarizer
  • Must have options to select the summary size.

After selecting a suitable tool, you can move on to the next step of the process.

2.      Input Your Text in the text summarizer

As we said before, there are many text summarizer and they all differ from each other in small ways. And guess what, some tools have multiple options for inputting text. While the standard copy-pasting in the input text box is available in all summarizing tools, advanced options are not.

Some tools allow you to upload a file from your local storage. This lets you provide a Word or a Notepad file directly to the tool. There may be other file formats supported in other tools, but most tools support Word files.

So, input your text into the tool via either manual typing/pasting or uploading a file. Then you will be ready for the next step.

3.      Run the Tool

This is a very simple step, there is nothing much to it. You simply need to click on the “summarize it” button. Of course, the text on the button may vary from tool to tool, but it will be very easy to decipher that it is the button to start summarizing.

Some free tools may make you complete a captcha and disable your ad-blocker before you can use the tool. That is their only way to generate revenue, so you may have to comply.

Buttons like these and captchas are present on free websites. So, complete the captcha and click the “Summarize” button. The tool will start processing your text and generate a summary in a little while.

4.      Compare the Summary with the Original

Once the summary is out you need to read it and compare it with the source text. There are a few things that need to be checked here.

First of all, is the summary correct? Was the tool able to pinpoint all key points correctly? Or did it leave something out? Is the summary sufficiently short? Or is it still too long?

Answer these questions to the best of your capacity and determine if the summary is all right, or do you need to tweak some settings such as summary length. If the summary is ok, then good work, but if it is not then try changing some settings and try again. If nothing works, simply try a different summarizing tool.

Conclusion

Professional summaries are required by teachers and executives. Teachers may ask students to create summaries of essays and papers they have read in order to gauge their understanding. While businessmen require them as part of reports and presentations so that they can learn the salient points in a short amount of time.

Using a summarizing tool to create a professional summary is very easy and if you follow the four steps provided in this article, you will be able to create summaries easily.

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